MAIN PURPOSE OF JOB:

The Payroll Specialist will be responsible for the efficient running of the payroll and payroll system for two companies, with a joint headcount of 320, each company has a fortnightly and monthly payroll. The role has overall responsibility for all areas of payroll including hour management, payroll processes and procedures, payroll systems, driving process improvements and providing payroll related advice, guidance and support to all employees and managers and dealing with the auditors questions and queries relating to payroll.

RELATIONSHIPS:

• Responsible to: Managing Director, Financial Director

• Responsible for: None

• Liaison with: Directors, Managers, Employees, Customers

DUTIES AND RESPONSIBILITIES:

MAIN TASKS OF JOB:

• Oversee fortnightly payrolls across the Group in accordance with operating procedures and deadlines ensuring that all payrolls are processed efficiently, effectively, accurately and are paid on time working to strict deadlines.
• Run monthly payrolls across the Group in accordance with operating procedures and deadlines ensuring that all payrolls are processed efficiently, effectively, accurately and are paid on time working to strict deadlines.
• Manage and oversee the maintenance and monitoring of the time and attendance systems
• Ensuring starters and leavers are processed correctly and in a timely manner, and that appropriate controls are in place.
• Fortnightly & monthly nominal link and dept coding from Sage 50 Payroll to Sage 200
• Oversee and reconcile CIS payments
• Monthly payroll accruals, raise monthly journals posting to Sage 200
• Monthly HMRC reconciliation – Sage 200 to Sage 50 Payroll and also HMRC online account
• Monthly P&L reconciliation – Sage 200 to Sage 50 Payroll
• Monthly Pension upload and pension reconciliation
• Oversees the maintenance of all pension records in line with the regulations set out by the Pension schemes and the Group’s requirements.
• Processes payments and statutory/voluntary deductions in accordance with internal authorization procedures.
• Oversee the collation and monthly reporting of van records
• Be responsible for accurate and complete year end processes and submissions including P11d’s meeting strict deadlines set by HMRC.
• Ensures that payroll consistently reflects up to date legislation and best practice, being the payroll subject matter expert for the business and ensuring compliance.
• Maintains and improves payroll policies and processes, ensuring compliance with all applicable laws and regulations.
• Ensures and maintains strict confidentiality over employee data and Group information, ensuring full compliance with Data Protection Act provision and internal policies.
• Answers queries resolving problems and issues promptly and act as the point of contact for any escalated payroll queries.
• Builds a culture of continuous improvement and openness to change.
• To follow SRC Quality Objectives.
• To act in accordance with the company’s Health, Safety and Environmental policies, procedures and practices highlighting any issues appropriately.
• To perform duties as directed by Manager

THE IDEAL CANDIDATE

• Proactive, strong organisational skills and sound analytical/problem-solving skills with attention to detail and accuracy
• Knowledge of operating payroll systems (Experience of Sage Payroll would be advantageous)
• Excellent information technology skills, including excel spreadsheets and other Microsoft applications
• Experience in a payroll control environment and able to demonstrate understanding of technical payroll related issues
• Due to the nature of the reconciliation work and dealing with the financial auditors, accounting knowledge/experience is required.
• Strong communication skills and ability to work with individual across departments
  
• A fast learner with the ability to prioritise a varied workload and previous experience of a busy environment.
• Strong communication skills and ability to work with individuals across departments.